Accounts Payable Administrator

Company: Civica Rx
Location: Petersburg
Posted on: May 28, 2023

Job Description:

About Civica Civica is a 501(c)(4) social welfare organization established in 2018 by health systems and philanthropies to reduce chronic generic drug shortages and related high prices in the United States. Civica is led by an experienced team of healthcare and pharmaceutical industry leaders. Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and one-third of all U.S. hospital beds. Civica has also begun to supply the U.S. Department of Veteran''s Affairs, the U.S. Department of Defense and the U.S. Strategic National Stockpile of essential medicines. Civica recently announced plans to expand its mission, via a unit called CivicaScript, to into the outpatient pharmacy space and to manufacture and distribute insulins that, once approved, will be available to people with diabetes at significantly lower prices than insulins currently on the market. The availability of Civica''s affordable insulins, beginning in 2024, will benefit people with diabetes who have been forced to choose between life sustaining medicines and living expenses, particularly those uninsured or underinsured who often pay the most out of pocket for their medications. Civica''s mission is to ensure that quality generic medications are accessible and affordable to everyone. Since established, the 1 Policy for the Civica team has been "Do What Is in the Best Interest of Patients." Civica''s manufacturing facility in Petersburg, Virginia, is the future home of affordable insulin and essential sterile injectable medicines. The facility is currently in late-stage construction and hiring for the site is well-underway. To find out more about how Civica''s innovative model is directly impacting patient care, click here to read a summary from the New England Journal of Medicine. (To learn more about Civica''s plans to bring affordable insulin to Americans living with diabetes, click here to read an article in BioSpace. (Video Intro to Civica: Position Summary The Accounts Payable Administrator is responsible for processing company payables in accordance with company policy and procedures. Process supplier payments and travel expense reporting within the ERP system and bank. Prepare various journal entries and monthly general ledger reconciliations as needed. Assist in preparing the accounting close and other key financial & operational reports. Provide support and assistance to company personnel. Help optimize Civica''s business needs through developing standard processes and best practices. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Facilitate requisition & purchase order process for internal routing/approvals Process vendor invoices, including company, account & department coding Assist with Balance Sheet reconciliations and cash forecasting Assist with month-end closing, including A/P aging reports, subledger reports, & GL reconciliations Work to identify opportunities for process improvements Maintain files and documentation thoroughly and accurately, in accordance with company policy Maintain posting controls for the AP module Maintain vendor master files and 1099 files Coordinate disposition of pricing and quantity discrepancies with Procurement & Supply Chain Handle vendor inquiries & maintain vendor accounts Assist in updating policies, procedures & standard work instructions Assisting with the Company''s annual year-end audit with the independent auditors Assist with any federal, state and local tax filings as needed Other projects and duties as assigned Minimum Qualifications (Knowledge, Skills, and Abilities) One to three years of progressive experience in all phases of Accounts Payable in an inventory or manufacturing environment. Exposure to other accounting areas is a plus. BA/BS in accounting degree or a related field of study is preferred. Excellent verbal and written communication skills. Proficiency in MS Office, especially Excel. Experience with ERP software is required. Excellent time management and organizational skills. Must be efficient with strong attention to detail. Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information. Must have strong skills in organization and planning, demonstrated ability to work independently as well as a member of a flexible team, and exercise sound judgment and problem-solving. PI187943694

Keywords: Civica Rx, Richmond , Accounts Payable Administrator, Accounting, Auditing , Petersburg, Virginia