Executive Administrative Assistant

Company: Virginia State Government
Location: Richmond
Posted on: January 17, 2020

Job Description:

Position InformationJob DescriptionDCR is seeking an experienced Administrative Office Assistant to provide administrative support and coordination of all activities of the Division of Planning and Recreational Resources. This position will perform procurement transactions for supplies and services; process invoices for payment; make travel arrangements; and prepare travel reimbursements. The incumbent of this position will also be responsible for performing administrative duties such as composing, proofreading, and preparing final copies of correspondence/letters; making updates to the divisions website; compiling information to create reports; promptly responding to phone calls and emails received by the division; greeting guests of the division and providing information about division services; creating and maintaining files; collecting/distributing office mail; and providing support for office meetings. This position is located in the Central Office Headquarters in Richmond, Virginia.Minimum QualificationsPrevious work history, which demonstrates experience supporting administrative needs for travel arrangements, registrations for events/meetings, and completion of travel vouchers. Considerable experience reconciling expenses/payments and experience processing invoices. Considerable experience in records management including compiling and maintaining data/information for reports/spreadsheets/logs/files to maintain document flow and record keeping. Experience, which demonstrates the ability to understand and interpret administrative information to communicate clearly orally and in writing with staff and the public about organizational programs. Considerable previous work history and experience, which demonstrates knowledge and abilities to perform procurement transactions for a business organization. Considerable experience utilizing, tracking, and reconciling credit card transactions for a business organization. Experience, which demonstrates skills in the use of personal computers for drafting/formatting correspondence and for communication.Preferred QualificationsConsiderable previous work history, which demonstrates knowledge and abilities to perform and reconcile credit card transactions according to the Commonwealth of Virginias SPCC procedures and processes; previous work history, which demonstrates knowledge and abilities to perform procurement transactions according to the Commonwealth of Virginias eVa and SWaM procedures/policies. Knowledge of the Commonwealth of Virginias procedures and policies for surplus property. Experience and knowledge of the states accounting system desired.Special Instructions to ApplicantsState applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for the applicant to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to Your Application in your RMS Account to check the status of your application for this position.The Department of Conservation and Recreation (DCR) is an Equal Opportunity Employer by both policy and practice. Women, minorities, and persons with disabilities are encouraged to apply.Working Title: Executive Administrative AssistantRole Title: Admin and Office Spec III - 19013Job Open Date: 01/13/2020Job Close Date: 01/23/2020Open Until Filled: NoIs this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: $30,000 - $45,000Agency: Dept of Conservation & Recreation (199)Agency Website: www.dcr.virginia.govLocation: Richmond (City) - 760Position Number: 00633Job Posting Number: 1062106Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: 03

Keywords: Virginia State Government, Richmond , Executive Administrative Assistant, Administration, Clerical , Richmond, Virginia