Administrative Assistant - Part Time

Company: Bon Secours Mercy Health
Location: Richmond
Posted on: May 16, 2022

Job Description:

**Thank you for considering a career at** **Bon Secours!****PRIMARY FUNCTION/GENERAL PURPOSE OF POSITION:**Under minimal supervision provides secretarial, clerical, and administrative support services in the daily operations of the department. Assists with department workflow. Answers telephone calls and provides assistance and guidance, to visitors, patients/families, employees, and other departments as necessary. Must be able to handle a fast-paced environment, prioritize, and provide excellent customer service at all times in a sensitive and confidential manner.**EMPLOYMENT QUALIFICATIONS:**Work requires skills related to proofing and editing reports, correspondence, minutes and the like for accuracy, sentence structure and readability as well as drafting correspondence and reports, and developing and overseeing the maintenance of record keeping and filing systems at a level normally acquired through completion of one year of business school. Five or more years of progressively more responsible secretarial or administrative work experience. Proficiency in various computer programs to include Microsoft Word, Excel, PowerPoint, and spreadsheets, etc. Previous work experience required in an administrative/secretarial capacity that required the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external customers, patients, and visitors; arranging meetings and conferences; formatting and typing complex tables, forms and reports; and developing routine responses to a variety of correspondences. Must be able to handle a fast-paced environment in a confident, professional manner. Must be a self-motivator, possessing a high level of judgment skills and initiative, along with ability to prioritize and coordinate several tasks simultaneously, while retaining a confident, knowledgeable, and helpful demeanor. Ability to listen compassionately, demonstrating effective problem solving and critical thinking techniques, to areas of concern to visitors and employees without appearing judgmental are essential aspects of this position.**ESSENTIAL JOB FUNCTIONS:**_____1. Performs a wide variety of duties such as gathering and entering data, preparing forms, tables, charts, records, statistical tables, and schedules._____2. Review reports prepared by others to ensure proper format, typographical accuracy, adherence to procedures, and that all necessary background information is attached. Submits materials for review. Proofreads and edits final copy materials for accuracy, consistency, and clarity._____3. Assists with scheduling of patients._____4. Receives and screens visitors and telephone calls, ascertains callers' needs and tactfully refers caller to appropriate personnel. Responds to inquiries and refers complex and/or sensitive inquires to appropriate person(s). Develops a knowledge base of relevant internal departments throughout the market, as well as community partners in order to address incoming calls._____5. Serves as secretary for a variety of departmental meetings, including staff meetings; records minutes of meetings and distributes/mails minutes and agenda._____6. Establishes, maintains, and revises record keeping systems, including patient records, subpoenas, and departmental manuals. Distributes information to include forensic reports and photos based on record release policies. Handles significant volume of confidential data. Follows current HIPAA standards_____7. Performs related general office duties such as monitoring, ordering and stocking department supplies, and contacting service representatives to maintain department equipment._____8. Works with billing department and funding sources to ensure the integrity of the billing of patients. Responsible for troubleshooting with Manager of Forensic Nursing regarding patient status concerns of billing._____9. Performs other duties as assigned.Bon Secours is an equal opportunity employer.Many of our opportunities reward* your hard work with:+ Comprehensive, affordable medical, dental and vision plans+ Prescription drug coverage+ Flexible spending accounts+ Life insurance w/AD+ An employer-matched 403(b) for those who qualify+ Paid time off+ Educational Assistance+ And much more*Benefits offerings vary according to employment status**S** **cheduled Weekly Hours:**20**Work Shift:**Days/Afternoons (United States of America)**Department:**Forensic Nursing - Richmond Health Source_All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for_ Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, _which are Affirmative Action and Equal Opportunity Employers, please email_ _recruitment@mercy.com._ _If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at_ _recruitment@mercy.com_ _._

Keywords: Bon Secours Mercy Health, Richmond , Administrative Assistant - Part Time, Administration, Clerical , Richmond, Virginia