Company: Kleinfelder Inc
Posted on: May 27, 2023
Take Your Career to the Next LevelAre you ready to be challenged,
make a difference, and experience professional growth in your
career? Kleinfelder's local area operations have support teams that
coordinate, lead, and contribute to the success of each region. We
are looking for teammates who are interested in providing
high-level and proactive support to different service lines! Step
into Your New Role Century Engineering, a Kleinfelder company, is
seeking a full-time, detail oriented, dynamic Administrative
Specialist with at least 3 years of administrative experience to
join the Richmond, VA team. Provides high level, proactive
administrative support to their specific business unit or area of
responsibility. Supports respective teams with advanced
administrative support and guidance related to Area requirements.
May coordinate assigned staff to ensure internal and external
clients' expectations are met in a timely and satisfactory manner.
Works autonomously with limited direction from Supervisor/ Manager
within specific guidelines and protocols on moderately complex
assignments. Must be flexible as schedule demands, detail oriented,
and must be a team player with a positive can-do attitude.
- Must be proficient in Microsoft Office Suite, specifically
Outlook, Word and Excel. Will provide word processing support and
must be able to work well across Word and PDF platforms, assembling
professional documents and reports while demonstrating exceptional
- Completes, coordinates, or delegates administrative tasks
associated with filing, data entry, and general clerical
responsibilities in a proactive and ongoing manner.
- Follows and maintains established administrative protocols
regarding project set-up in respective systems to ensure contracts,
and other project related documentation are well organized,
labeled, and filed.
- Ensures responses or referrals to client needs are handled in a
timely, effective, and efficient manner.
- Communicates information in a succinct and organized manner,
produces written information that is appropriate for the intended
- Prioritizes tasks effectively and manages time while meeting
- Supports and follows shipping and receiving processes/
protocols for the office or respective business unit.
- Manages office, safety, and real estate related vendors
effectively and appropriately to ensure office is well
- Completes other assigned tasks within administrative role on an
as needed/ requested basis.
- Allocates time and attention based on what is most important to
achieve key goals and objectives.
- Approaches work in an organized and systematic manner.
- Effectively manages tasks, information, and requests.
- Should be comfortable interacting with people at all levels of
- Adept at using advancing technology related to his/her job,
keeping up to date on changes and adapts work approach to keep pace
with innovations in technology. POSITION COMPETENCY
- Ability to evaluate tasks and prioritize quickly
- Takes accountability for delivering on commitments.
- Critically reviews work processes to ensure quality and
addresses problems that could impact quality.
- Able to work effectively in both independent and team settings
EXPERIENCE & ACADEMIC REQUIREMENTS Education: High School Diploma
or equivalent required. Associate degree or certification of skill
in related field desired. Experience: A minimum of 3 years of
administrative experience Other Knowledge and Skills: Basic
understanding of accounting practices such as invoicing, billing,
accounts receivables, accounts payable, and other project related
accounting principles. Solid communication skills and basic
knowledge of company products and operations. Move Forward with
KleinfelderKleinfelder has been connecting great people to the best
work since 1961. We are engineers, scientists, and construction
professionals providing solutions that improve our clients'
transportation, water, energy, and other private infrastructure. As
a responsive, cross-disciplinary team of bright, curious, and
innovative problem-solvers, we are dedicated to doing the right
thing, every day, on every project from over 85 offices in the US,
Canada, and Australia. Connecting great people to the best work is
our purpose together, we deliver. Progress with an Employer that
Values YouKleinfelder is an inclusive organization free from
discrimination. We are a stronger organization when we are a
diverse workforce and believe that through diversity, equity, and
inclusion comes creativity, innovation, and unity. We are proud to
offer the following: Benefits: Kleinfelder offers an excellent
compensation and benefits package, including: medical, dental,
vision, life insurance, 401(k) plan, and paid holidays. Career
Development: We are committed to investing in the professional
development of our staff, offering each employee every opportunity
to grow, develop, and take control of their career paths. We
support these efforts through reimbursements for continuing
education as well as many of the expenses associated with trainings
and certifications, and opportunities for career development
through our internal Mentoring Program. Equal Opportunity:
Kleinfelder is an Equal Opportunity Employer
Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA
and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note
that Kleinfelder does not accept unsolicited resumes from
recruiters or employment agencies. In the absence of a signed
Recruitment Fee Agreement, Kleinfelder will not consider or agree
to payment for any referral compensation or recruiter fee. In the
event a recruiter or agency submits a resume or candidate without a
previously signed agreement, Kleinfelder explicitly reserves the
right to pursue and hire those candidate(s) without any financial
obligation to the recruiter or agency. Any unsolicited resume,
including those submitted to hiring managers, are deemed to be the
property of Kleinfelder.
Keywords: Kleinfelder Inc, Richmond , Administrative Specialist, Administration, Clerical , Richmond, Virginia
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