Administrative Specialist

Company: Kleinfelder Inc
Location: Richmond
Posted on: May 27, 2023

Job Description:

Job Description:
Take Your Career to the Next LevelAre you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines! Step into Your New Role Century Engineering, a Kleinfelder company, is seeking a full-time, detail oriented, dynamic Administrative Specialist with at least 3 years of administrative experience to join the Richmond, VA team. Provides high level, proactive administrative support to their specific business unit or area of responsibility. Supports respective teams with advanced administrative support and guidance related to Area requirements. May coordinate assigned staff to ensure internal and external clients' expectations are met in a timely and satisfactory manner. Works autonomously with limited direction from Supervisor/ Manager within specific guidelines and protocols on moderately complex assignments. Must be flexible as schedule demands, detail oriented, and must be a team player with a positive can-do attitude. RESPONSIBILITIES

• Must be proficient in Microsoft Office Suite, specifically Outlook, Word and Excel. Will provide word processing support and must be able to work well across Word and PDF platforms, assembling professional documents and reports while demonstrating exceptional writing skills.
• Completes, coordinates, or delegates administrative tasks associated with filing, data entry, and general clerical responsibilities in a proactive and ongoing manner.
• Follows and maintains established administrative protocols regarding project set-up in respective systems to ensure contracts, and other project related documentation are well organized, labeled, and filed.
• Ensures responses or referrals to client needs are handled in a timely, effective, and efficient manner.
• Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience.
• Prioritizes tasks effectively and manages time while meeting established deadlines.
• Supports and follows shipping and receiving processes/ protocols for the office or respective business unit.
• Manages office, safety, and real estate related vendors effectively and appropriately to ensure office is well maintained.
• Completes other assigned tasks within administrative role on an as needed/ requested basis.
• Allocates time and attention based on what is most important to achieve key goals and objectives.
• Approaches work in an organized and systematic manner.
• Effectively manages tasks, information, and requests.
• Should be comfortable interacting with people at all levels of the organization.
• Adept at using advancing technology related to his/her job, keeping up to date on changes and adapts work approach to keep pace with innovations in technology. POSITION COMPETENCY REQUIREMENTS
• Ability to evaluate tasks and prioritize quickly
• Takes accountability for delivering on commitments.
• Critically reviews work processes to ensure quality and addresses problems that could impact quality.
• Able to work effectively in both independent and team settings EXPERIENCE & ACADEMIC REQUIREMENTS Education: High School Diploma or equivalent required. Associate degree or certification of skill in related field desired. Experience: A minimum of 3 years of administrative experience Other Knowledge and Skills: Basic understanding of accounting practices such as invoicing, billing, accounts receivables, accounts payable, and other project related accounting principles. Solid communication skills and basic knowledge of company products and operations. Move Forward with KleinfelderKleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose together, we deliver. Progress with an Employer that Values YouKleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Keywords: Kleinfelder Inc, Richmond , Administrative Specialist, Administration, Clerical , Richmond, Virginia