Practice Administrative Assistant

Company: McGuireWoods
Location: Richmond
Posted on: May 28, 2023

Job Description:

McGuireWoods LLP has a Legal Administrative Assistant opening in our Richmond, VA office that will provide high level administrative support to Practice Assistants, Paralegals and Attorneys as needed on a day-to-day basis or on special projects. The ideal candidate will be able to adapt quickly, have strong administrative and organizational skills, and be comfortable working with technology.
McGuireWoods LLP is a full-service firm providing legal and business solutions to corporate, individual and nonprofit clients worldwide for more than 184 years. Our law firm has earned the loyalty of many longstanding clients with deep understanding of their businesses and broad skills in corporate transactions, high-stakes disputes, and complex regulatory and compliance matters. People come here to do great, challenging work and we provide the resources and training for them to succeed and develop professionally. Working together from offices in the U.S., Europe and Asia, McGuireWoods is dedicated to diverse perspectives, impeccable service, and innovative delivery of practical, business-minded solutions. For more information, visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.

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  Answering phones.
  
  
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  Filing of case documents, retrieving case files, and preparing files for closing in accordance with Records Department procedures.
  
  
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  Preparing material for overnight/mail service deliveries.
  
  
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  Maintain electronic and hard copy closing binders and amendment binders.
  
  
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  Arranging team conference calls as directed, make travel arrangements as needed.
  
  
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  Search, save, and review electronic files/emails; circulate to appropriate parties per instructions.
  
  
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  Handling payment of matter related invoices and Attorney expense reports via ChromeRiver.
  
  
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  Calendar management for Attorneys.
  
  
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  Performing other administrative tasks and special projects as requested (IE: entering Attorney's time, maintain/organizing paper files, etc.).
  
  
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  Strong aptitude for technology and learning new systems.
  
  
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  Excellent communication and proofreading skills.
  
  
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  Planning and strong organizational skills.
  
  
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  Proficient in the use of Microsoft Office 2013 and/or current version and in the creation, assembly and/or manipulation of PDF files using Adobe Acrobat.
  
  
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  Ability to travel in between Richmond, Charlottesville, and Norfolk providing administrative support on an as-needed bases, sometimes with limited notice.
  
  
  Have more questions? Connect with a recruiter directly.
  External Company URL: http://www.mcguirewoods.com/

Keywords: McGuireWoods, Richmond , Practice Administrative Assistant, Administration, Clerical , Richmond, Virginia