Executive Assistant

Company: Inspiration Mobility
Location: Washington
Posted on: April 1, 2026

Job Description:

Your Mission: Your mission is to provide high-level administrative support to executive leadership while coordinating smooth, efficient daily office operations in a fast-growing organization. You will exercise strong ownership, sound judgment, and discretion to ensure seamless support for the team and well-run operations that enable effective collaboration. You will report to: Fareha Ahmed , Chief of Staff & Head of Business Operations Key Responsibilities: Manage the CEO’s complex calendar and coordinate meetings across multiple locations and time zones Provide day-to-day administrative support to the CEO and executive leadership, including document preparation, file and data management, expense reporting, and event coordination Oversee DC headquarters common areas and conference rooms, ensuring spaces are organized, professional, and consistently well stocked Handle incoming and outgoing mail, including scanning and distributing correspondence and coordinating FedEx shipments and company mailings Manage conference room schedules and support meeting logistics, including agendas, meals, and AV setup in partnership with IT Support team members with general administrative needs and help coordinate internal events as needed Who You Are: Minimum of five years of Executive Assistant experience supporting the CEO and member(s) of the C-Suite Service-oriented. A team player, eager to contribute, and bring a customer-first mindset to everything you do Detail-driven. Realize that details matter, have strong commitment to accuracy, and are organized Proactive. Anticipate needs before they arise. You are skilled at working independently, exercising sound judgement, and juggling multiple priorities with precision Clear communicator. Strong verbal and written communication, with the ability to coordinate across internal and external stakeholders without ambiguity Discreet. Know that maintaining confidentiality is paramount and exercise discretion when answering questions and sharing details with colleagues. Technically proficient. Strong skills in Microsoft Office, including Word, Excel, PowerPoint, and Teams. Experience with Salesforce, Jira, and/or Confluence is a plus. Salary: $85,000-$115,000 Location: Washington, D.C. Our in-office team comes together to collaborate in our Dupont Circle office Tuesday through Thursday and works from home Monday and Friday. Our Core Values: Inspiration’s culture is based on a shared respect for our core values described HERE . Fit with these values is a critical component of our hiring process, and employees are expected to demonstrate these behaviors in their interactions with colleagues, customers, and all stakeholders. An assessment of how each employee has exhibited our values is an important part of our performance review process. Our Commitment to You: Inspiration is an equal opportunity employer. We do not discriminate based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to DEIB initiatives and to building a team that represents a variety of backgrounds, perspectives, and skills.

Keywords: Inspiration Mobility, Richmond , Executive Assistant, Administration, Clerical , Washington, Virginia