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Executive Administrative Assistant

Company: BCT - Bank of Charles Town
Location: Arlington
Posted on: August 20, 2019

Job Description:

BCT - Bank of Charles Town is looking for an experienced administrative assistant to join our team.--Position reports directly to the President/CEO providing executive support in a one-on-one relationship.--The EAA is to ensure the efficient operation of the Executive Office; serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.-- Major responsibilities include scheduling and managing high level correspondence with Board members and constituents, arranges Board and committee meetings, as well as managing special projects assigned by the President or other members of the leadership team.Requires involvement with high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment when communicating internally and externally.Organizes executive officer workflow by maintaining CEO calendar, filing, preparation for meetings and facilitating the progression of variety of projects, reading and distributing incoming mail, filing correspondence and other records.Serves as Strategic Plan coordinator by interacting with senior management to facilitate the progression of the strategic initiatives, reporting of such as well as maintaining appropriate overall reporting mechanism of key performance indicators.Assist CEO with design, development and ongoing reporting for various activities of the bank utilizing but not limited to Microsoft Word, Excel or PowerPoint.Prepares and proofreads routine correspondence, reports, and manuals using Microsoft Office Suite.-- Examples include but not limited to customers, shareholders and regulators, investor presentations, reports to Board of Directors.Greets visitors and ascertains nature of business and escorts visitor to the appropriate person.Assists CEO with adherence to compliance of rules set in bylaws regarding board and board committee matters.Assists CEO with--communications with Board of Directors to include but not limited to meeting schedule, meeting notices and other correspondence.Responsible for maintaining the electronic Board of Directors portal and timely advance distribution of materials either in electronic or paper form to the Board of Directors.Responsible for preparation of minutes of the Board of Directors and various committee meetings as well as maintaining an accurate and accessible filing system of all documents shared with the Board.Serves as primary internal contact for shareholders regarding questions, selling or purchasing shares utilizing our transfer agent, Amercian Stock & Transfer.Assists CEO and CFO with development and maintenance of investor presentations.Education:-- Bachelors Degree Preferred; At least 2-3 years executive office administrative experience or 5-7 years of general office administrative experience.BCT offers an attractive benefits package to include medical, vision and dental insurance; PTO (paid time off); 401K Retirement Plan; Employee Stock Purchase; Short Term Disability; Long Term Disability; Tuition Reimbursement; Employee Mentor ProgramBCT is an Equal Opportunity/Affirmative Action Employer

Keywords: BCT - Bank of Charles Town, Richmond , Executive Administrative Assistant, Administration, Clerical , Arlington, Virginia

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