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Accounts Receivable Manager

Company: Century Distribution Systems
Location: Glen Allen
Posted on: May 6, 2021

Job Description:

The Accounting Manager is responsible for all tasks associated with managing the sales cycle/accounts receivable function for Century Distribution Systems, Inc., K Line Total Logistics, LLC (KLTL). and Century Express (CEXQ).--The primary task of this function will be to ensure that customers are onboarded properly, invoices are issued in the format requested by the customer, invoices are issued timely and accurately, customer statements are prepared and sent, cash is collected and customer inquiries are researched and addressed.--This position will be responsible for ensuring the data integrity of all revenue data exchanges between the operating systems and the accounting system.--
ESSENTIAL FUNCTIONS AND DUTIES:--------------------Management and Supervision of three-four direct reports.------------------Maintain an open communication line to the Accounting Manager to report essential transactions and critical issues as they occur.--Timely report delays in invoicing to Accounting Manager.------------------Manage the customer invoicing process for CDS Inc., KLTL and CEXQ to include the reconciliation of the operational system to the data uploaded to Microsoft Dynamics Great Plains.------------------Liaison between sales, IT and customer service to implement a consolidated invoicing process for new customers to ensure the customer's data structure requirements are met and confirmed by their Controller. Collaborate with Sales/Customer Support to set up initial consolidated invoicing specs in Tempero for report writing team.------------------Manage the audit and review of all CDS Inc. consolidated invoices generated for customers prior to the release. Verify charges and coordinate with origin if revisions are necessary.------------------Maintain a consistent file structure and documentation for all customers to create a high-functioning interdependent team.------------------Maintain control tower documentation to track the progress of the consolidated invoicing so that department head can easily assess the progress throughout the month.--------------------Ensure that the Consolidated invoicing team reconciles and issued monthly statements to the customers that are assigned to them.------------------Reconcile the Invoices per VMS to Great Plains and coordinate, investigate and post invoice/debit/credit note adjustments in the accounting system. Oversee the invoice revision process. ------------------Monthly Other Revenue Uploads to GP (VGM,CFS Refunds, Labeling etc)------------------Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
MONTH-END CLOSING DUTIES:--------------------Ensure that all Customer invoices are entered before the monthly cutoff.------------------Reconcile Accounts Receivable per GL to subsidiary Ledger for all entities and prepare the monthly reconciliation.------------------Review the monthly invoice register to look for anomalies and investigate.------------------Ensure that all revenue is recognized in accordance with US GAAP.------------------Assist in the preparation of reports to be used for intercompany eliminations for CDS Inc/CEXQ and KLTL for Receivables/Payables/Revenue and Direct Cost on a quarterly basis to support the quarterly financial reporting packages.--OTHER DUTIES: --------------------Assist the Auditors in providing reports for sample selections, documents selected for audit, etc.------------------Support the Accounting Manager and Director of Finance & Accounting with various accounting projects, reconciliations and other projects that may be assigned.------------------Help to cover others on the team during peak times, sick or vacation.--EDUCATION/EXPERIENCE/SKILLS REQUIRED:

  • B.S. in Accounting or related business field
  • 10-15 years of experience working in Accounts Receivable/Accounts Payable and other areas in the Accounting department
  • Understanding of all operational areas of accounting, financial reporting and month-end closing entries for accruals
  • Working knowledge of US GAAP, especially as it relates to revenue recognition, and accruals
  • Experience managing 3-4 direct reports
  • Experience working with customer collections.
  • Advanced EXCEL skills with experience in working with PIVOT tables, LOOKUP and IF commands
  • Critical thinking skills and attention to detail is a must
  • Strong technical aptitude
  • Self-starter that takes the initiative to understand the workflow and processes
  • Organized and can manage workflow in a non-structured environment
  • Timely/executes to schedule
  • Experience with Microsoft Dynamics GP would be a plus
  • Able to communicate clearly
  • Strong sense of judgment to raise potential issues to Director of Finance & Accounting when necessary
  • Demonstrated teamwork skills
  • Strong work ethic and ability to work extended hours when required

Keywords: Century Distribution Systems, Richmond , Accounts Receivable Manager, Executive , Glen Allen, Virginia

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