Executive Assistant to the CEO & Chief of Staff
Company: Inova Health System
Location: Fairfax
Posted on: May 4, 2024
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Job Description:
The Executive Assistant Lead provides expert administrative and
project management support for the Chief Executive Officer (CEO)
and Chief of Staff. Manages a wide variety of support assignments,
some independently, of a large scope, high impact, confidential and
complex nature. Maintains calendars and coordinate meetings to
ensure the most efficient and effective use of the CEO's time.
Composes, reviews, and prepares correspondences/presentations
accurately and in a timely manner. Compiles and maintains
data/documentation to ensure availability of complete, accurate and
current information.*Job Responsibilities** Oversees and assists
team members in assigned functional area, which may include but not
limited to, ensuring team is meeting key-deliverables and quality
standards, addressing and resolving challenges, managing and
tracking performance, and assisting in time management and
scheduling; escalates issues to senior leaders as needed.* Acts as
a Liaison with the Board of Directors, physician/community leaders,
professional healthcare organizations and senior executives in a
timely and confidential manner.* Screens visitors, calls, requests
and inquiries; Organizes and expedites the flow of work through the
Executive Office and the organization; Provides general project
management support for department strategic priorities.*
Facilitates and executes preparations for meetings including agenda
items and technology set-up readiness.* Manages the Chief Executive
Officer's and Chief of Staff's calendar by scheduling and
confirming appointments; Coordinates internal/external meeting
arrangements such as invitation/registration process, facilities,
catering/logistics, travel and hotel arrangements as needed.*
Consistently displays the highest level of sensitivity to
organizational issues and trends due to the nature of interactions
particularly with external contacts; Exercises confidentiality and
discretion in all matters.* Prepares, edits and proofreads letters,
memoranda and presentations often of a complex and confidential
nature.* Instructs, trains and delegates tasks to other clerical
and administrative team members.* May perform additional duties as
assigned.*Minimum Qualifications*Experience - 5 years of experience
directly supporting a senior level executive (Bachelors degree
equivalent to 3 years of relevant experience)Education - High
School diploma or equivalent*Preferred Qualifications*Experience
supporting CEO or C-Suite ExecutivesHealthcare or Hospital
experience is preferred*Inova Benefits and Perks:** *Health,
Vision, and Dental Coverage** Tuition reimbursement and Educational
Assistance* Student loan assistance up to $10,000!*
State-of-the-art medical and training facilities* Paid parental
leave for birth/adoption of a child* Retirement benefits with match
from day one* Free Parking to all employees* Exclusive savings
opportunities to in-store events, theme parks, discounts, movie
tickets and local offerings and so much more!Job Type:
Full-timePay: $90,000.00 - $120,000.00 per yearBenefits:* 401(k)*
401(k) matching* Dental insurance* Employee discount* Health
insurance* Life insurance* Paid time off* Parental leave* Referral
program* Relocation assistance* Tuition reimbursement* Vision
insuranceSchedule:* 8 hour shift* Day shift* Monday to
FridayAbility to Relocate:* Fairfax, VA 22031: Relocate before
starting work (Required)Work Location: In personby Jobble
Keywords: Inova Health System, Richmond , Executive Assistant to the CEO & Chief of Staff, Executive , Fairfax, Virginia
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