Administrative Assistant / Administrative Services
Company: DHRM
Location: Williamsburg
Posted on: April 3, 2026
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Job Description:
Title: ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES State
Role Title: Office and AdmSupport Workers, All Other Hiring Range:
Negotiable, commensurate with experience. Pay Band: 3 Agency: Dept
Behavioral Health/Develop Location: Eastern State Hospital Agency
Website: https://dbhds.virginia.gov/facilities/esh/ Recruitment
Type: General Public - G Job Duties This position provides
high-level administrative and organizational support to the Chief
Operations Officer and executive leaders at a 302-bed state
psychiatric hospital. The position ensures the seamless management
of the C)O’s schedule, communication, and responsibilities. By
serving as a liaison between the COO and internal/external
stakeholders, this role fosters effective communication and
operational efficiency, enabling the COO to focus on strategic
leadership initiatives. This position also plays a critical role in
the development, review, and compliance of hospital policies,
coordination of meetings, and logistical support for hospital-wide
initiatives. Minimum Qualifications • Experience working as an
Executive Assistant for a Department Head or higher-level position.
• Experience with utilization of Microsoft Office Suite (to include
email). • Experience with utilization of electronic calendars and
maintaining appointments and schedules. • Experience providing
clerical duties (i.e. proofreading and editing with correct
grammar, punctuation and spelling for business communications). •
Experience maintaining appropriate filing systems (i.e. electronic
and paper). • Experience with policy review, event coordination,
and stakeholder engagement. • Experience researching and analyzing
data to prepare and/or summarize reports for executive staff.
Additional Considerations • Experience with Joint Commission
Standards. • Experience with automated timekeeping systems (i.e.
Kronos). • Experience with Commonwealth HR and Procurement polices
and procedures. Special Instructions You will be provided a
confirmation of receipt when your application and/or résumé is
submitted successfully. Please refer to “Your Application” in your
account to check the status of your application for this position.
Contact Information Name: EASTERN STATE HOSPITAL Phone:
757-208-7717 / REFER TO PAGEUP FOR APPLICATION STATUS Email: EMAIL
APPLICATION MATERIAL NOT ACCEPTED In support of the Commonwealth’s
commitment to inclusion, we are encouraging individuals with
disabilities to apply through the Commonwealth Alternative Hiring
Process. To be considered for this opportunity, applicants will
need to provide their AHP Letter (formerly COD) provided by the
Department for Aging & Rehabilitative Services (DARS), or the
Department for the Blind & Vision Impaired (DBVI).
Service-Connected Veterans are encouraged to answer Veteran status
questions and submit their disability documentation, if applicable,
to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can
be found at AHP Letter or by calling DARS at 800-552-5019. Note :
Applicants who received a Certificate of Disability from DARS or
DBVI dated between April 1, 2022- February 29, 2024, can still use
that COD as applicable documentation for the Alternative Hiring
Process.
Keywords: DHRM, Richmond , Administrative Assistant / Administrative Services, Healthcare , Williamsburg, Virginia
