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Administrative Assistant Sr. - Office of Background Investigations

Company: Virginia Dept of Social Services
Location: Richmond
Posted on: June 12, 2021

Job Description:

The Office of Background Investigations (OBI) has an exciting opportunity available for an Administrative Assistant Senior.

OBI currently houses two programs consisting of criminal background checks and child protective services central registry searches.

This position is responsible for the processing of Child Protective Services Central Registry Search requests. Duties includes but is not limited to performing data entry, conducting research and making determinations based on central registry search findings; responding to inquiries of a sensitive nature from individual applicants, child care facilities, schools, local social services, childrens residential facilities and others as requested; providing fiscal accountability for funds received for all central registry search requests; and ensuring compliance with Child Protective Services guidance and procedures as well as with the Code of Virginia.

Minimum Qualifications
  • Skill in conducting searches through research of records/documents/reports.
  • Skill in collecting, analyzing, interpreting, and problem-solving of confidential information to make determinations on findings.
  • Skill in maintaining confidentiality of sensitive information.
  • Skill in data entry and typing in a high volume customer service environment.
  • Skill in working effectively and communicating verbally and in writing with a diverse population of internal and external customers.
  • Skill in the use of word processing, computer applications such as MS Office, Google Suite and with data base management/automated systems.
  • Ability to interpret and apply laws, regulations, policies, guidance and/or procedures to ensure compliance.
  • Ability to work independently: plan, organize, and handle multiple priorities in a timely and accurate manner.

Preferred Qualifications
  • High School diploma or G.E.D. or the equivalent level of professional related experience.
  • Experience conducting background investigations or working in a criminal justice setting.
  • Knowledge of the legal system including criminal justice agencies and court structure.
  • Knowledge of OASIS system.
  • Paralegal certificate or an related Associates degree.

Special Requirements

Special Requirements:
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check.
Selected candidates(s) will be assigned to an emergency role upon hire and is expected to perform in that capacity as needed.

Special Instructions to Applicants

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line Virginia Jobs (RMS) employment site no later than 11:59 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. VDSS values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process. [TTY/TTD: (800) 828-1120]
Virginia Department of Social Services does not provide sponsorship. The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.
We are a Virginia Values Veterans (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume. Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply.
For more information about our employment practices, please visit our Vision, Mission and Strategic Plan. Multiple positions may be filled from this recruitment within 90 days of the closing date. In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching Employee Benefits. If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the Virginia Jobs (RMS) employment site when you apply.

VDSS - Organizational Development Division


804-819-7019 (applications/resumes or any other supporting documents are not accepted)



Keywords: Virginia Dept of Social Services, Richmond , Administrative Assistant Sr. - Office of Background Investigations, Other , Richmond, Virginia

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